Position Title: Senior Grants Manager

Requisition Number: 14-0176

Post Date: 12/21/2014

City: Jakarta, Indonesia

Description:

Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Indonesia DERAP Team, contributes to realizing this purpose by:

•Forging smart partnerships and treating all people with dignity and respect;

•Applying organizational policies and regulatory compliance appropriately and consistently;

•Facilitating team spirit among colleagues and promoting the organization through communications;

•Influencing decision makers through focused, relevant communications;

•Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all;

•Cultivating and harvesting innovation;

•Contributing to the organization’s ability to think and act strategically at all times;

•Inspiring and spreading our desired organizational culture across the global enterprise.

Position Purpose

Pact is seeking a Senior Grants Manager for a USAID-funded project to oversee the management of grants to Indonesian civil society organizations working in the area of HIV/AIDS and capacity development. The Senior Grants Manager will be responsible for all aspects of the grant management process and financial oversight of the grants. S/he will play an important role in strengthening the capacity of Indonesian civil society through the administration and management of grants and provide technical assistance to strengthen financial management practices of grantees. S/he will be responsible for ensuring compliance with USAID rules and regulations and Pact’s policies. The Senior Grants Manager will manage a team of grants, finance and administration staff in Jakarta and three additional offices within Indonesia. This is a national positional The Senior Grants manager will report to the Chief of Party and work closely with Pact headquarters office in Washington DC.

Key Responsibilities

•Administer the full cycle of grants management which includes management of the solicitation process, pre-award assessments, negotiation, issuance of the sub-award, monitoring and compliance visits, and close-out procedures

•Lead and supervise the grants unit, and finance and administrative team in Jakarta and field offices

•Include applicable special award conditions in the sub-award agreements

•Select the appropriate type of grant agreement to the sub-grantee and ensure proper negotiation of the terms and conditions with the sub-grantees

•Ensure negotiations are documented via a negotiation memorandum so they become part of the internal grant files

•Review sub-grantee budgets and ensure that all proposed costs are allowable, reasonable, and allocable in accordance with applicable cost principles

•Coordinate with finance officer with review of financial reporting of grantees

•Lead the development of the sub-grantee monitoring plan

•Coordinate with Prime contractor team as needed during the program implementation

•Respond to issues that arise during the grants program implementation, including modifications, compliance with terms and conditions, and resolution of disputes

•Coordinate communications with the donor with Pact headquarters office when responding to inquiries regarding compliance or other needed clarification on terms and conditions from the prime award

•Prepare requests of prior approvals and coordinate submission with Pact headquarters, as necessary.

•Provide policy guidance and interpretation of the sub-award agreements for program staff, sub-grantees, and other relevant stakeholders

•Develop training materials and carry-out regular training with grantee partners, directly or through capacity development partners

•Ensure timely training of Pact staff to understand and comply with donor standards

•Ensure that information on all issued grants and contracts are properly filed and up to date and maintained within the Pact’s grants and contracts systems as directed by Pact headquarters, and that regular reports are provided to Pact's headquarters.

•Ensure that all sub-award files are maintained in an orderly way and stored as per Pact’s regulations.

•Perform other duties as assigned

Basic Requirements

•Bachelor’s degree in finance or management

•A minimum of five years of progressively responsible grants management experience

•Experience providing financial oversight to a project with a budget of at least $1 million

•Strong understanding of USAID grants and contracts policies and regulations

•Proven experience overseeing the full cycle of grants/sub-contracts management, including monitoring and compliance visits

•Experience in the administration and issuance of cost reimbursable agreements, and fixed obligation grants in accordance with USAID rules and regulations

•Competence using common desktop applications such as Microsoft Word, Excel, and Outlook

•Strong oral and written communication skills

•Fluency in English and Indonesian Bahasa

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

****Organisation Description****

HKL is an Australian owned organisation with a 27 year history. We provide project management services across procurement and logistics, capacity building, disaster humanitarian response and supply chain management services within the Asia and Pacific regions, working with the Australian Government, Non government organisations, international agencies and commercial contractors.

With an established office in Jakarta, employing a number of expat and local staff, HKL have held a strong presence in Indonesia since 2005 and are currently servicing a number of Australian Government contracts in the area.

We are seeking to identify an experienced International Grants Manager for a potential role in Indonesia, providing procurement and grants administration support to various programs and initiatives funded by the Australian Government's Department of Foreign Affairs and Trade.

Based in Jakarta for a 24month period, the role of International Grants Manager will suit a driven professional that is looking to provide high end grants management and administration support to this diverse program.

The Role

As the International Grants Manager, you will be responsible for:

The remuneration for this role will be aligned with the Australian Government's Adviser Remuneration Framework commensurate with your skills, experience and expertise.

Essential Qualifications & Experience

In order to be considered for this role, you will need to possess:

If you feel you have the ability to be a key contributor to the success of this program, we invite you to submit your Expression of Interest.

Expressions of Interest should be emailed to recruitment@hklogistics.com.au with the subject "EOI International Grants Manager" and include a copy of your CV, a short response to the above selection criteria and contact details of two recent referees.

HKL is an EEO and we value cultural diversity. We strongly encourage suitably qualified women to apply. Please note only those who are shortlisted will be contacted.

Working in 30+ countries globally, Conservation International (CI) Foundation is a non-profit organization committed to empowering societies to responsibly and sustainable care for nature for the good of humanity. We are constantly growing and expanding into areas new and old. With each step, we need more and more hands. Apply your passion, skills, and talents to helping us protect the most important places around the world. We are currently looking to fill the following position for our officein Jakarta:

Responsibilities:

· Assist the Grants Manager to compile and review documents related to the grant award process (grant applications, grant evaluation, award decisions, technical/financial reports, and disbursements).

· Assist with developing announcements of grant and subcontract opportunities.

· Conduct a preliminary review of grantee technical and financial reports to support the Grants Manager.

· Assist the Grants Manager with on-site visits by arranging meetings and logistics, doing note taking, and compiling supporting documentation from grantees.

· Assist the Grants Manager to prepare grant and subcontract closing documentation, including asset management, final payment, tax exemption, etc., and ensure that these comply with donors and CI regulations.

· Perform other administrative work related to grants and subcontracts.

· Assist the Grants Manager to maintain a complete, accurate and timely grant filing system, both hardcopy and softcopy (including inputting documents into Agresso) to document the procurement process, solicitation of potential grantees and contractors, relevant communications within CI with prospective and active sub grantees and sub-contractors, and donors as appropriate.

· Assist the Operations Manager to maintain a complete, accurate and timely filing system for SLP Operations and Human Resource Management, both hardcopy and softcopy (including inputting documents into Agresso).

· Actively participate in SLP program meetings and activities as appropriate, and take meeting notes, as assigned.

· Coordinate with the Monitoring and Evaluation (M&E) Specialist on grantee and subcontractor reporting requirements towards the Performance Monitoring Plan.

· Help identify potential photo opportunities and stories from the field on grantee/subcontractor outcomes.

Qualifications:

· University Degree in Accounting, Business, Social or Natural Science field.

· Minimum 3 years’ experience in contracting and administering sub-awards.

· Excellent attention to detail and strong organizational skills.

· Strong interpersonal skills, a helpful and personable attitude, and evident desire to assist partners.

· Good oral and written communication skills in Bahasa Indonesia and English.

· Computer skills including MS Office.

Preferred:

Grants and Procurement Assistant, Strengthening Integrity and Accountability Program, Indonesia

Company Profile: MSI is an international development firm in the Washington, D.C., metro area with a 30-year history of helping to deliver results across the developing world. In 2008, we became part of Coffey International Limited. Since that time, we have greatly expanded our ability to respond seamlessly and flexibly to client needs with Coffey's international development offices in the United Kingdom and Australia. We operate in some of the most challenging political and economic climates in the world, including Afghanistan, Iraq, Pakistan, and South Sudan. MSI currently employs 800 development experts in the fields of public sector management, monitoring and evaluation, governance, and anticorruption. For more information on MSI, please visit our website at www.msiworldwide.com.

Project Summary:

The objective of SIAP I is to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national level. It will do this by supporting governmental and non-governmental efforts to strengthen integrity and accountability.

Please note: Onl****y Indonesian citi****zens are eligible for this position.

Position Summary:
The Grants and Procurement Assistant will undertake diverse and complex work assignments (e.g. grant management, actively engage in program activities, major event/course planning, etc.). S/he will coordinate with team members of SIAP I to ensure the successful performance of the Program. This is a full time position based in Jakarta.

Responsibilities:

Qualifications:

Only candidates who have been selected for an interview will be contacted. No phone calls, please.
MSI is an EEO/AA/ADA Veterans Employer.

To apply: Please visit our website, www.msiworldwide.comPI83011410
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