Indonesia: Head of Sub-Office
Position Title : Head of Office
Duty Station : Batam, Indonesia
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 09 August 2016
Established in 1951, IOM is the leading governmental organization in the field of migration and works closely with governmental, intergovernmental and governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech
Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Leste, United Republic of Tanzania, Holy See, Saint Vincent and
the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Under the overall supervision of the Chief of Mission and the direct supervision of the Deputy Chief of Mission, and in close coordination with the Senior Resource Management Officer, the successful candidate will be responsible and accountable for the implementation, oversee, and coordination of the daily operations of all IOM activities in the Offices of Batam, Tanjung Pinang, Pontianak and other Kepulauan Riau areas, including resource management, reporting, monitoring and evaluation in line with IOM guidelines. S/he will also oversee the delivery of services to refugee and asylum seekers in Tanjung Pinang, Batam, Pontianak and Kepulauan Riaus area.
Core Functions / Responsibilities:
Manage the operational, human resources, administrative, budgetary and financial activities of the Batam Office, which also covers Tanjung Pinang and Pontianak, in line with IOMs rules and procedures, and in close coordination with relevant units at the IOM main office in Jakarta.
Oversee and ensure effective implementation of all operational activities related to programmes under the responsibility of Batam Office.
Supervise staff in accordance with programme standards and in line with IOM regulations and rules.
Identify gaps, operational challenges, and constraints and propose viable solutions with a view to increasing effectiveness and streamlining procedures in the Office.
Coordinate the overall delivery of migrants’ assistance and logistical support to the Indonesian Immigration in Batam, Tanjung Pinang and Pontianak, and in other locations as needed.
Represent IOM at the meetings with counterparts/stakeholders, etc., trainings/workshops and other events as required.
Undertake duty travel related to programme assessments, provision of assistance to stranded migrants as they are intercepted by Indonesian authorities, liaison with counterparts and problem solving, as required.
Establish partnerships, develop and maintain working relationships with local governmental authorities, international organizations and voluntary agencies, and other stakeholders.
Liaise with UNHCR with regards to migrants seeking protection, counselling, and any other particular needs.
Prepare regular reports to the Office of the Chief of Mission in Jakarta in order to provide an objective overview of programme implementation, including office operations, staff and financial issues. Prepare other reports, briefings, background information, narratives and statistical analysis as necessary and required.
Ensure all reports and administrative activities are submitted to the Resource Management Unit in Jakarta in a timely manner. Ensure compliance to IOM policies and procedures, including implementation of internal control measures to prevent fraud and mismanagement.
Identify programmatic and funding opportunities that are in accordance with the IOM mandate and are relevant to IOMs strategic objectives and terms of reference for engagement in Batam, in coordination with the Office of the Chief of Mission in Jakarta.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Masters degree in Management, Business Administration, Finance, International Relations, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
Experience
• Experience in leading and managing field offices;
• Field experience in management, humanitarian and related activities, complex project implementation, liaison with governments and international agencies;
• Experience in administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM finance, procurement and HR procedures and rules a distinct advantage;
• Experience providing direct assistance with refugees, asylum seekers and other beneficiaries;
• Experience with project implementation, scheduling and deployment of resources;
• Experience in the field of humanitarian assistance;
• Experience in leading and managing people;
• Good level of computer literacy.
Languages
Fluency in English is required.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
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