Administrative Officer | ReliefWeb

Position TitleAdministrative

Officer

Requisition Number 15-0075

Post Date 5/4/2015

City Jakarta

Description At the heart of Pact is the promise of a

better tomorrow. The promise of a healthy life. Of a decent

livelihood. Of sustainable natural resources that benefit

communities. Now more than ever in its 42-year history, Pact is

helping millions of people who are poor and marginalized

discover and build their own solutions and take ownership over

their future.

Pact enables systemic solutions that allow those who are poor

and marginalized to earn a dignified living, be healthy, and

take part in the benefits that nature provides. Pact

accomplishes this by strengthening local capacity, forging

effective governance systems, and transforming markets into a

force for development.

Department Overview:

Pact exists to help create a world where those who are poor and

marginalized exercise their voice, build their own solutions,

and take ownership of their future. The Indonesia DERAP team

contributes to realizing this purpose by:

• Forging smart partnerships and treating all people with

dignity and respect;

• Applying organizational policies and regulatory compliance

appropriately and consistently;

• Facilitating team spirit among colleagues and promoting the

organization through communications;

• Influencing decision makers through focused, relevant

communications;

• Continually striving to learn and share knowledge and find

small ways to make the workplace more enjoyable for all;

• Cultivating and harvesting innovation;

• Inspiring and spreading our desired organizational culture

across the global enterprise.

Position Purpose:

Reporting to the [Finance and Admin Officer], the Admin Officer

is responsible for the overall daily management of Jakarta and

regional offices for the project.

Key Responsibilities:

• Supervise and manage DERAP support staff in their daily

responsibilities.

• Coordinate with Finance and Admin team to manage DERAP daily

expenses.

• Conduct procurement as required (office supplies, etc.) and

ensure compliance with USAID regulations and procedures.

• Arrange and manage travel for project staff and counterparts

as required.

• Assist Jakarta based teams to arrange project events.

• Ensure that office procedures are adhered to by DERAP staff,

this includes office hours, and holidays.

• Manage, and communicate administrative issues regularly with

project staff.

• Manage project staff’s timesheets and short-term consultants’

daily logs.

• Maintain, record and file all files related to project.

• Maintain up-to-date inventory for project.

Basic Requirements

• Minimum Bachelor’s Degree with 3 years’ experience in

administration.

• Excellent oral and written communication skills; fluency in

Bahasa Indonesian and English.

• Experience in supervising support staff from administration

related backgrounds and professions.

• Skills and ability in managing a good office environment.

• USAID project related experience required.

• Able to work under pressure and able to take initiative.

• Good team-work and participatory skills.

• Knowledge of Indonesian labor laws and regulations.

• Good computer skills, including internet and email.

Preferred Qualifications:

• High energy and ability to multitask.

• Attention to details and deadline oriented.

• A demonstrated interest in international development.