Office Assistant | ReliefWeb

Position TitleOffice Assistant

Requisition Number 15-0076

Post Date 5/4/2015

City Jakarta

Description At the heart of Pact is the promise of a

better tomorrow. The promise of a healthy life. Of a decent

livelihood. Of sustainable natural resources that benefit

communities. Now more than ever in its 42-year history, Pact is

helping millions of people who are poor and marginalized

discover and build their own solutions and take ownership over

their future.

Pact enables systemic solutions that allow those who are poor

and marginalized to earn a dignified living, be healthy, and

take part in the benefits that nature provides. Pact

accomplishes this by strengthening local capacity, forging

effective governance systems, and transforming markets into a

force for development.

Department Overview:

Please Note: Please Note: There are a total of 3 open positions

in 3 different locations: Jakarta (1 opening), East Java (1

opening) and Tanah Papua (1 opening).

Pact exists to help create a world where those who are poor and

marginalized exercise their voice, build their own solutions,

and take ownership of their future. The Indonesia DERAP team

contributes to realizing this purpose by:

• Forging smart partnerships and treating all people with

dignity and respect;

• Applying organizational policies and regulatory compliance

appropriately and consistently;

• Facilitating team spirit among colleagues and promoting the

organization through communications;

• Influencing decision makers through focused, relevant

communications;

• Continually striving to learn and share knowledge and find

small ways to make the workplace more enjoyable for all;

• Cultivating and harvesting innovation;

• Inspiring and spreading our desired organizational culture

across the global enterprise.

Position Purpose:

Reporting to the Administrative Office, the Office Assistant is

responsible for assisting the Admin Officer in Procurement

Management and Office Administration and providing logistic

support to project staff. The Office Assistant contributes to

ensuring project activities run smoothly. S/he works closely

with other Admin Team members and program staff and follows the

Pact and project policies and procedures.

Pact is an equal opportunity employer and does not discriminate

in its selection and employment practices on the basis of race,

color, religion, sex, national origin, political affiliation,

sexual orientation, gender identity, marital status,

disability, genetic information, age, membership in an employee

organization, or other non-merit factors.

Key Responsibilities:

• Perform courier tasks for office purposes.

• Perform cleaning services for the work place area.

• Answer telephone and relay messages.

• Provide information to callers and greet people visiting the

office.

• Monitor the use of equipment and supplies within the

office.

• Assist other administrative staff in a wide range of office

duties.

• Collect and distribute parcels and mail among employees.

• Update appointment calendars, create travel vouchers, and

perform word processing, basic bookkeeping, and filing.

• Cooperate with office staff to maintain proper interaction

and a friendly environment within the office.

Basic Requirements:

• Knowledge of clerical and administrative procedures.

• Good communication skills and professional personal

presentation.

• High school graduate with basic office skills.

• Ability to communicate in Bahasa Indonesian and

English.