Indonesia HUBS- Operations Manager | ReliefWeb

Location: Surabaya, Indonesia

Project Title: EQWIP HUBS: Powering Youth

Innovation for Sustainable Livelihoods

Start: May 2015

Status: Manager Level, contract

Schedule: Full-time

Salary:Competitive Salary and Benefits

Initiative Description:

EQWIP HUBS will be a dynamic platform of diverse actors and

young people working together to develop solutions to both

local and global social, economic and environmental challenges

in six countries around the world. EQWIP, an innovative youth

serving partnership between Canada World Youth (CWY) and Youth

Challenge International (YCI) has brought together a global

consortium including UN-HABITAT, TakingITGlobal (TIG) and the

Education Development Centre (EDC) to collaborate on this

initiative.

Through 17 youth centered HUBS in urban areas, participatory

programming will support young people in accessing a

sustainable livelihood. Through the engagement of a

multi-stakeholder HUB Network, EQWIP HUBS will foster a

supportive and responsive enabling environment for youth

livelihood activities by providing mentorship, coaching and

access to capital. The HUB Network will strengthen the capacity

of public and private sector stakeholders and civil society

related to youth mainstreaming for policies, products and

services.

EQWIP HUBS is building a team of energetic, skilled and

passionate individuals who are motivated by the prospect of

exploring new and creative approaches to solving complex global

challenges.

Position Description:

The Operations Manager, reporting to the Country Manager, will

provide operations management of the HUB project across the

three (3) national HUB locations, including coordination of

personnel, project activities and financial and material

resources. S/he will establish and maintain positive,

collaborative and productive relationships with project staff

and implementing partners.

KEY RESPONSIBILITIES

• Support the Country Manager with daily project management,
  
  contributing to project decision-making by providing input on
  
  the financial health and status of the project
  


• Coordinate with headquarters to ensure appropriate
  
  financial and administrative management and compliance with
  
  donor rules/regulations
  


• Identify areas of risk and take steps to reduce
  
  vulnerabilities
  


• Ensure preparation and submission of financial reports,
  
  manage and monitor cash flows related to project expenses
  


• Lead annual budgeting exercise and collaborate with the
  
  Country Manager and other technical team leaders to ensure
  
  program activities are in accordance with the project budget
  
  and work plan
  


• Maintain and refine policies and procedures for the
  
  procurement and disposal of project goods and services, in
  
  compliance with project policies and procedures and
  
  regulations, and provide training to admin and finance staff on
  
  proper procurement procedures
  


• Review, negotiate, and approve all field office contracts
  
  (including service agreements, office leases, contracts),
  
  ensuring all required contractual terms and conditions are
  
  included and obtaining the best value to the project
  


• Oversee the process for renewing local hire employment
  
  contracts on an annual basis, ensuring annual performance
  
  reviews are completed and employment contracts renewed on time
  


• Lead the process for the recruitment of local staff,
  
  including review of job descriptions, salary negotiations, and
  
  contract development
  


• Provide guidance to supervisors on recruitment procedures,
  
  promotions, and performance management
  


• Develop and manage an online timesheet management system
  
  for local project staff
  


• Oversee local company registration requirements and ensure
  
  EQWIP maintains compliance with evolving local regulations
  
  (e.g. taxation, employment/labour, etc.)
  


• Ensure security guidelines and procedures are established,
  
  maintained, updated regularly and adhered to by the project
  
  teams. Monitor the security situation along with senior
  
  management and communicate procedures to staff
  


• Perform other duties as delegated by the Country Manager
  

ESSENTIAL QUALIFICATIONS

• Bachelor’s degree in finance, accounting, business or
  
  related field
  


• 5 to 7 years of demonstrated experience with mid-level
  
  management responsibilities for finances, procurement, human
  
  resources, and contracts
  


• Experience providing management and oversight of field
  
  office operations, especially across central and satellite
  
  offices
  


• Demonstrated ability to lead a team and manage, motivate
  
  and mentor staff at all levels to create a positive team
  
  environment
  


• Strong knowledge of generally-accepted accounting and
  
  procurement practices
  


• Demonstrated ability to manage and prioritize multiple
  
  tasks with competing deadlines
  


• Strong diplomatic, interpersonal, communication and
  
  presentation skills required
  


• Advanced-level knowledge of Microsoft Excel, and basic
  
  functional knowledge of QuickBooks or other field accounting
  
  software packages preferred
  


• Strong verbal and written English skills required
  


• Applicant must be citizen of Indonesia