Indonesia: Program Assistant, USAID CEGAH, Jakarta, Indonesia

Program Assistant, USAID CEGAH, Jakarta, Indonesia

Company Profile:

MSI, a Tetra Tech Company, is a Washington, DC metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI implements nearly 100 projects in 90 countries around the world such as Jordan, Morocco, Lebanon, Syria, Pakistan, Afghanistan, Colombia, and Mexico. As one of the leading companies in our field, MSI has partnered with more than 80 organizations across all sectors of international development with clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the UNDP to national and local governments, NGOs, think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.
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Project Summary: **

CEGAH is a 5-year USAID-funded accountability and integrity program that works with a wide range of Indonesia’s Government and non-governmental agencies. The program runs between 2016 and 2021. The project is implemented by Management Systems International.

**Please note: Only Indonesian citizens are eligible for this position.

Position Summary:

The Program Assistant position is held by a junior experienced staff whose acquired knowledge and skills enable him/her to independently undertake diverse work assignments (e.g. database management, actively engage in program activities, major event/course planning, etc.). Work requires extensive coordination with team members in CEGAH to ensure successful performance of the program as detailed in the annual work plan. The PA will be expected to support the work of the technical senior staff (Chief of Party and Component Managers) while independently liaising with the implementation level of partner government agencies and CSOs. This is a one year full-time position with the possibility of extension.

Responsibilities:

• Assist senior technical staff in the planning, coordination and arrangements for successful conduct of events such as seminars/conferences, training, meetings, presentations, and other tasks including, when necessary, travel and hotel arrangements, and trip itineraries. Ensure attendance lists, materials and equipment are prepared and available.


• Set up appointments/meetings with partner government agencies.


• Handle administration and financial matters of the program implementation.


• Collect and provide necessary information and contribute to the planning, organizing and developing of all aspects of the projects.


• Ensure timely implementation of activities, in accordance with project schedules issued by the Component Manager.


• Draft letters and/or invitations in both Indonesian and English, faxes, as well as documents and forms related to program activities and administrative matters.


• Maintain an efficient filing system for all administrative and operational records.


• Perform other duties and responsibilities assigned by senior technical staff.

General provisions and limitations

• All final decisions related to this Project are made by the COP and authorized MSI/HQ personnel.


• Any communication with USAID is under the authority of the COP and authorized MSI/HQ authorized personnel.

Qualifications:

• Bachelor (S1) degree in relevant field of work or related studies.


• Minimum 2 years of relevant experience.


• Good management and administrative skills.


• Experienced in maintaining network with government, NGOs and media.


• Have the capacity to work both independently as well as in a team setting.


• Willing to undertake field travel and work under demanding conditions.


• Ability to establish priorities and undertake assigned tasks with minimum supervision.


• Ability to effectively address multiple tasks.


• Proficient in spoken and written English, and in the use of MS Office Software.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.

To apply: Please visit our website, www.msiworldwide.com

PI93539128
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