Indonesia: Finance Officer Green Energy

Hivos Southeast Asia is a Dutch non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos Southeast Asia provides financial support for local NGOs, is active in networking, lobbying and exchanging knowledge and expertise. For its Hivos Southeast Asia seeks qualified Indonesian candidates for the position of:

Title : Finance Officer Green Energy
Duty Station : Jakarta, Indonesia
Duration : One year, with possibility of extension
Report to : Grant Finance Manager

Functional context

In December 2015, Hivos Southeast Asia signed a partnership agreement with the Millennium Challenge Account-Indonesia (MCA-I) which allows Hivos Southeast Asia to rapidly scale up renewable energy access and income benefits by replicating the successful approaches and business models developed under our Indonesia Domestic Biogas Programme (IDBP) and Sumba Iconic Island (SII). The partnership agreement is working to achieve two outcomes, including:
1) Improvement of rural livelihoods through utilization of renewable energy in rural communities; and
2) Sustainable business models to create market (energy market and energy appliances market) of off-grid RE technologies adopted.

The Finance Officer supports Green Energy project teams in both the resource mobilization process and the result delivery process. The Finance Officer is responsible for the overall administration and financial operations for the Green Energy Project funded by MCA-I. The Finance Officer has oversight of internal control systems and procedures, financial reporting, auditing, forecasting project budget. The Finance Officer is also responsible for working closely with the Project Manager(s) and team to prepare budgets, do budget monitoring, and provide technical assistance for budget modification, financial aspects of project reporting and compliance as required by the donor; administers the donor and implementing contract and manages the related cash flow and reporting schedules. The Finance Officer administers and reviews the income statements of Green Energy projects implemented by Hivos Southeast Asia and assist the Project teams with their internal and external reporting obligations.

The Finance Officer position is part of the Green Energy project team and ensures the compliance of Millennium Challenge Account-Indonesia requirements as donor: results, budget and contract (implementation). The Finance Officer coordinates with Project Development Manager, Project Manager (s) and DMEL Officer.

Roles and responsibilities

1. Budgeting and forecasting.
   a. Controlling and monitoring budget to ensure fund availability for each programme.
   b. Checking and assessing budget proposals from partner organizations and consortium partnes in accordance with donor standards and procedures.
   c. Preparing Hivos Southeast Asia and partners’ forecast to request fund to donors to ensure the availability of budget.


2. Assessing financial reports from partner organizations.
   a. Assessing team and consortium members’ financial reports to ensure the accuracy and correctness of budget charging, and also to ensure the consistency with project deliverables.
   b. Verifying all office equipment rented/procured to assess if these are in accordance with donor requirements.


3. Preparing financial reports.
   a. Ensuring the availability of all financial information for the reports in Hivos Southeast Asia database.
   b. Liaising with all related parties in preparing the financial reports.
   c. Preparing financial reports by consolidating financial report of consortium members and partner organizations and Hivos Southeast Asia for checking and approval of Finance Grant Manager and Hivos Southeast Asia Office Donor Relations.
   d. Ensuring the completeness of supporting financial documents as required by donors


4. Filing financial documentation
   a. Establishing filing system to ensure the availability of required financial documents of programmes.
   b. Ensuring all office equipment purchased by programmes are registered, maintained and handed over as required by donors.


5. Organizing external audit for partner organizations
   a. Scheduling external audits for partner organizations as required by donors.
   b. Coordinating with the appointed auditor and partner organizations to ensure the timeliness of audit report submissions to donors.
   c. Providing data to auditor.


6. Assisting consortium member and partner organizations in financial management.


7. Other
   a. Helping manage all start-up and close-out project activities.
   b. Providing advices on financial matters related to programmes.
   c. Supporting Hivos Southeast Asia office accounting as required.
   d. Contributing to project update as well as project coordination meeting.

Knowledge, experiences and competencies

1. Relevant academic level of working and thinking.


2. Relevant working experience minimum 3 years.


3. Work experience in international environment.


4. Expertise in accounting and working with external customers.


5. Work experience in international environment and financial project management.


6. Experience supporting international donor-funded programs, preferably USAID-funded contracts


7. Experience working in a grants and contracts environment with the U.S. government, including working knowledge of donor regulations systems and procedures for managing many sites, partners and customers


8. Shows attention to details and is a good team player


9. Passion in the development sector would be an advantage


10. Having respect for humanist principles and willing to work in a non-discriminating, neutral, impartial and gender equal environment.

What do we offer?
An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative.