National Project Officer | ReliefWeb
International Organization for Migration (IOM) Indonesia is
looking for a National Project
Officer,according to the terms of reference below:
I. Position Information
Reference No. : SVN/ID10/2015/023
Position title: National Project Officer
Position grade: National Officer, Grade NOA
Base Salary: IDR 25,651,917,- per month
Duty station: Banda Aceh
Type of Contract: Special Short Term Contract for 6 (six)
months, with the possibility of extension until end of project.
The tenure of contract of internal candidate holding a Fixed
Term/Regular contract will remain unchanged
Seniority band: Band III
Job family: Operations
Organizational unit: DRR Aceh – IOM Banda Aceh
Reporting directly to: Project Manager (PM)
Managerial responsibility: Yes
Directly reporting staff: 2 staffs
II. Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental
organization in the field of migration and works closely with
governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for
the benefit of all. It does so by providing services and advice
to governments and migrants.
Under the direct supervision of the Project Manager (PM), in
close coordination with the relevant Units in the Mission and
under overall supervision of the Chief of Mission, the National
Project Officer will oversee planning, coordination,
implementation, monitoring and evaluation of overall outcomes
and outputs of DRR project in Aceh Province
III. Responsibilities and Accountabilities
- Assist PM in formulating and reviewing the overall project
strategy for implementation, coordination and partnership,
including technical instruments, methods and timeframes;
- Assist PM in the necessary revisions of project approach,
methodology, partnerships, and cross cutting issues;
- Assist PM to oversee and coordinate the implementation of
all project components covering DRR, GIS/ Information
Management, as well as Government and Stakeholders engagement;
- In coordination with the PM, monitor the implementation and
performance of all project components including the
implementation 13 district level IOM satellites offices; using
key documents such as the Project Document; IOM rules and
regulations; donor guidelines, and other strategic documents;
- Assist PM to lead the DRR, GIS/IM, and Government Liaison
Supervisors in analysing national and sub-national level
government policies or regulations and ensure that IOM DRR
Project is in line with those policies and regulation to
promote sustainability of the project;
- Assist PM in assessing the progress in the achievement of
planned results as per Log Frame. Identify and opportunely
communicate major constraints, possible deviations and
corrective actions to address those;
- In coordination with project units and departments,
identify best practices and lessons learned and as needed
integrate those to improve project implementation;
- Lead project departments in developing project work plan
and coordinate with project units and departments to ensure
quality and timely implementation of the activities in
accordance with the Project Document;
- Under PM’s supervision, coordinate with the team to develop
strategies for ensuring integration of cross-cutting issues
(gender, disability, protection) into the project
implementation;
- Establish and maintain liaison with national and
sub-national government authorities and national/international
institutions including private sector, aimed at coordinating
and promoting IOM project activities as well as identifying
opportunity for partnership;
- In coordination with the PM, maintain active participation
and coordination with various DRR related platform at national
and sub-national level e.g. Capacity Building Working Group
(CDWG) and provide regular updates and feedback on developments
and strategy;
- Review completed data sets against data analysis and
prepares periodic draft reports on project outputs, indicators
and planned activities;
- Assist PM in preparing timely report on regular basis for
internal IOM, government counterparts and submission to the
donor;
- Coordinate and undertake monitoring of implementing
partners/consultants to ensure the quality and timeliness of
the services delivered and compliance of service providers with
their contractual obligations vis-à-vis IOM;
- Conduct regular meetings with project teams and
implementing partners (if requested) to identify, discuss and
resolve bottlenecks, challenges, and successes in operation;
- Advice PM on innovative approaches, methodologies and
activities required to monitor, evaluate and comply with the
donor guidelines for the project
- Ensure that all IOM satellite offices and implementing
partners’ staff comply with IOM’s Operational Guidelines,
including the Code of Conduct.
- In coordination with PM, participate and represent IOM in
theme group analysis, project technical and partnership
meetings, when deemed necessary and /or requested.
- Discuss objectives and provide staff evaluation/
performance analysis on Staff Evaluation System in PRISM.
- Perform other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following
technical and behavioural competencies
Behavioural
(a) Takes responsibility and manages constructive criticism; b)
Works effectively with all clients and stakeholders; c)
Promotes continuous learning; communicates clearly; d)Takes
initiative and drives high levels of performance management;
e)Plans work, anticipates risks, and sets goals within area of
responsibility; f)Displays mastery of subject matter; g)
Contributes to a collegial team environment; i) Incorporates
gender-related needs, perspectives, and concerns, and promotes
equal gender participation; j) Displays awareness of relevant
technological solutions; k) Works with internal and external
stakeholders to meet resource needs of IOM
Technical
a) Delivers on set objectives in hardship situations
b) Effectively coordinates actions with other implementing
partners
c) Works effectively with local authorities, stakeholders,
beneficiaries, and the broader community to advance country
office or regional objectives
V. Education and Experience
a) National with good knowledge of, and experience in project
development and implementation.
b) Master degree preferably in Humanities and Social Sciences,
Business Administration, International Relations, or University
Degree with two years of relevant professional experience.
c) Has professional experience in the development and
implementation of community-based projects in development
and/or in the humanitarian sector
d) Minimum two years at managerial level.
e) Good understanding of DRR and DRR related health system,
framework and regulations.
f) Thorough knowledge of government structure and development
planning, proven ability and experience in liaison with UN,
government agencies, donor, and other INGOs/NGOs.
g) Excellent computer skill (word-processing, spread-sheet,
database, e-mail exchange).
h) Proven ability to prepare comprehensive and timely report.
i) A high level of personal commitment, efficiency,
flexibility, drive for results, respects for diversity,
creative thinking.
j) Excellent interpersonal skills and demonstrated ability to
work effectively in a team environment.
k) Ability to establish priorities and undertake assigned tasks
with minimum supervision.
VI. Languages
Fluency in English and Bahasa Indonesia, both oral and written.
Knowledge of Acehnese language is an advantage.
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