Working in 30+ countries globally, Conservation International (CI) Foundation is a non-profit organization committed to empowering societies to responsibly and sustainable care for nature for the good of humanity. We are constantly growing and expanding into areas new and old. With each step, we need more and more hands. Apply your passion, skills, and talents to helping us protect the most important places around the world. We are currently looking to fill the following position for our office in Tapanuli Utara:
Responsibilities:
1. Admin and Logistic
a) Assist in arranging meeting, workshop and events (venue selection, logistics arrangement, materials, and communication with participants) serve as key note taker of meeting if needed.
b) Serve as receptionist and welcome visitor or guest in a good manner (incoming calls are dealt politely and efficiently)
c) Assist in sending or receiving letter and messages by post, facsimile, telephone.
d) Purchase regular office supplies ( stationary and groceries), and maintain the office supplies inventory
e) Maintain Tapsel/Madina Office Inventory list.
f) Coordinate vehicle use and maintain vehicle log book monthly
2. Finance
a) Handling petty cash for Tapsel and Madina
b) Review Travel Expense Report to ensure CI regulation is followed, and adequate supporting documents are attached before sending to Medan Office
c) Assist Sumatera Operation team to make sure Travel/program advances are cleared in timely manner
d) Assist in handling payment of local transport/fee/per diem of participants/speakers/ of event/workshops/meeting, including travel and honor agreement.
3. HR
Assist in handling personnel necessities, i.e. : ancillary daily work record, leave form, click time, outpatient medical, and overtime claim of outsource staff.
4. Coordination
Provide service for correspondence, coordination and communication with Medan office on regular basis to ensure SLP program implementation run smoothly.
Qualifications:
Required:
· Bachelor/University/diploma degree majoring in Administration, management or Economy, Accounting and other relevant studies
· At least 3 years relevant work experience in administration/secretary/logistic/receptionist/finance
· Having experience in events arrangement and Cash Management
· Familiar with Microsoft office (MS.Word, MS.Excel,Power Point) and internet
· Team player and able to work under pressure and minimum supervision
Apply your passion, skills, and talents to helping us protect the most important places around the world.
Please send your current resume and cover letter (no more than 4 pages) to: apuspitadewi@conservation.org
Indicate the position title “ Field Operation Officer “ in the email subject line.
Closing date for the application is 6 December 2014
(Only short-listed candidates will be notified).
For more information about CI, please visit our web:
http://www.conservation.or.id/ / http://www.conservation.org/
For your