Office Manager

Job Description

Duration
Twelve months full time, starting with a three-month probationary period. The contract can be renewed beyond the initial 12 months.

Location
The position is based in Yayasan Kota Kita’s headquarters in Solo, Central Java.

Background
Yayasan Kota Kita (YKK), or Our City Foundation, is an Indonesian non-governmental organization (NGO) helping people make thoughtful and inclusive decisions about the development of their cities by facilitating citizen participation and collective action. The slogan of YKK is ‘A City for All’; more information can be found at our website .

Best known for our first project, ‘Solo Kota Kita’, a community mapping initiative in Solo initiated when Jokowi was Solo’s mayor, YKK runs activities in 12 Indonesian cities. YKK’s urban governance agenda is to help people make thoughtful and inclusive decisions about the development of their cities by facilitating citizen participation and collective action. YKK does this through working extensively with civil society organizations and local governments, and advocating for cities that are shaped and shared by informed and empowered citizens.

YKK is upgrading its administrative and financial management system to strengthen its project support. The intention is to increase the organization’s capacity to deliver high quality projects to our partners and to better serve governments and the local community. For this Kota Kita is looking for someone who can ensure a high standard of efficiency, promote a culture of

Responsibilities
The Administrative Manager will be responsible for overall administrative support Kota Kita’s projects, ensuring that the organization can deliver upon its commitment to deliver services to its partners, communities and local governments. These activities include day-to-day, logistical tasks as well as achieving long-term strategic objectives. She/he will coordinate closely with the directors.

Specific Tasks include, but are not limited to, the following:

1. Create an inventory for all of Kota Kita’s assets
2. Create a Standard Operating Procedures for all internal processes
3. Organize Kota Kita’s filing and documentation system, including digitalizing information that is necessary to digitize.
4. Organize Kota Kita’s human resource information and manage employee contracts, recruitment and benefits.
5. Organize Kota Kita’s library resources
6. Reinforce a positive office culture, such as ensuring the punctuality of staff and sound management practice.
7. In coordination with the finance manager, manage office expenditures, such as petty cash, flights, procurement and regular payments to vendors/ services.
8. Provide administrative support to all ongoing projects.

Requirements

• Have experiences in managing administration and logistic of NGOs
• Minimum S1 (undergraduate) of any degree (preferably management)
• Good proficiency in English
• Trusted and have no record of fraudulence
• Willing to locate to Solo to work in the organization’s headquarters

Salary and Benefits
Salary and benefits are commensurate with experience and qualifications.

How to Apply

Urgently needed and effective immediately. Please send your application including Cover Letter and CV with subject line ” Name – Office Manager ” to y.rian.anggono@gmail.com by November 20, 2015.

Job Categories: Admin. Job Types: Full-Time. Job Tags: administration, HR, and office manager. .