PROGRAM COORDINATOR - University of Washington - Seattle, WA

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Jackson School of International Studies (JSIS) combines the social sciences, humanities, and professional fields to enhance our understanding of our increasingly interconnected globe. JSIS offers seven undergraduate majors, 13 minors, nine interdisciplinary MA degrees, and a PhD and is the home of eight Department of Education Title VI National Resource Centers. JSIS is a department in the Social Sciences Division of the College of Arts and Sciences.

Our Jackson School of International Studies has an outstanding opportunity for a part-time, 50% Program Coordinator . The Program Coordinator provides support for the South Asia Studies (SAS) academic program and National Resource Center, and the Southeast Asia Studies (SEAS) academic program and National Resource Center of JSIS. This position is the primary point of contact for SAS/SEAS faculty and visitors. The Program Coordinator reports to the Associate Directors of SAS and SEAS. This is a 50% FTE position.

Duties listed below apply to both SAS and SEAS, unless otherwise noted. Specific duties include:

• Gather required information and assist with federal grant preparation and reporting.

• Create and/or edit visually appealing electronic and print promotional material, publications, articles (brochures, newsletters, posters, online newsletters), and publicity for events, courses, and other program activities.

• Assist with promotion and publicity of events and activities, working independently to achieve SAS/SEAS goals.

• Assist in planning and arranging colloquia/lectures, outreach events, and other special events. This includes responsibility for all logistical/administrative aspects of events (room reservations, catering reservations, room set up/clean up, attendee travel arrangements, etc.).

• Coordinate and submit travel reimbursements and honoraria requests for invited visitors to JSIS Business Office.

• Participate in meetings and/or conferences as the SAS/SEAS representative.

• Maintain and update websites.

• Develop and maintain databases using Access or Excel.

• Supervise and train student assistants.

• Maintain email lists (faculty, graduate and undergraduate students, and community) and lists of faculty contact information.

• Provide support for program fellowship, faculty search committees, and other committees as needed.

• Develop and coordinate programs that achieve SAS/SEAS objectives (i.e. professional fellows’ program, postdoctoral fellows’ program, alumni network).

• Update yearly teaching plan information for faculty.

• Obtain quarterly course descriptions from program faculty; update quarterly course description booklets.

• Provide relevant degree, course, and certificate information to current and potential students. The Program Coordinator must remain current on degree and certificate requirements.

• Produce general correspondence, memos, reports, mail merges, and other materials as required; maintain files for each program.

• Assist and refer telephone and walk-in inquiries, as appropriate.

• Special projects or additional duties as required by the Associate Directors.

Requirements:

– High school graduation or equivalent AND two years of experience in international programs OR equivalent education/experience.

– Excellent verbal and written communication skills

– Advanced working knowledge of Word, Outlook, Access, Excel, Adobe Acrobat, desktop publishing (InDesign, Photoshop), and website content management systems (e.g. WordPress).

– Demonstrated ability to work independently and as part of a team

– Excellent organizational skills, ability to multi-task, and to independently prioritize work load

– Flexible schedule, to allow working occasional evenings and weekends to assist with SAS/SEAS events

Desired:

– B.A. or M.A. in International Studies, Communications, Business, or other relevant field

– Familiarity with the regions of the world that SAS and SEAS represent, including countries such as India, Pakistan, Nepal, Sri Lanka, Bangladesh, Brunei, Cambodia, Indonesia, Laos, Burma, Thailand, Malaysia, East Timor, Singapore, Vietnam, Philippines.

Conditions of Employment

Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu .