Home Unlabelled Senior Project Assistant (SVN/ID10/2015/076)

Senior Project Assistant (SVN/ID10/2015/076)

International Organization for Migration (IOM) Indonesia is looking for a Senior Project Assistant according to the terms of reference below:

I. POSITION INFORMATION

Reference No. : SVN ID10/2015/076

Position title : Senior Project Assistant

Position grade : General Service Staff / G-7

Base Salary : IDR 22.782.833,- per month

Duty station : Jayapura

Type of Contract : Special Short Term Contract for six months (the first three months will be considered as probation period), with the possibility of extension.

Reporting directly to: Project Manager

Managerial responsibility: Yes

Directly reporting staff : 10 staffs

Estimated start date: 1 November 2015

Closing date: 15 October 2015

II. ORGANIZATIONAL CONTEXT AND SCOPE

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

The Project ‘STRENGTHENING THE INDONESIAN NATIONAL POLICE THROUGH INSTITUTION-BUILDING PHASE III” specifically aims to improve the professionalism of the Police in Papua, West Papua and Maluku provinces, advance INP personnel’s skills and capacities to effectively implement human rights-based community policing at the local level, and enhance police-community relations.

The field-based 21-month project implementation period is based on the findings of baseline surveys conducted during the nine month long inception phase in all three provinces. The Project Implementation Team, in close coordination with the province-level Police (POLDA), communities and other project stakeholders, will carry out the following activities: tailoring INP’s specialized training programme to the local realities and needs of Papua, West Papua and Maluku; training police at province, district and sub-district levels on community policing and implementing community policing through the set-up of Community Policing Forums at province, district and sub-district levels.

The Senior Project Assistant will be working under the guidance and overall supervision of the Project Manager and direct supervision of the Project Coordinator.

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Provide technical assistance in the development of plans, Terms of Reference, and strategies for all project components and take the lead in preparing and coordinating the implementation of all province-based project activities as described above.

2. Liaise and coordinate with POLDA in order to ensure solid relationship promoting smooth and sound implementation of project activities

3. Provide regular weekly and monthly reports on activity under her/his area of responsibility and assist Project Coordinator with contributing to regular donor reports with qualitative and quantitative data, observations and lessons learned.

4. Establish and maintain regular contact with Government of Indonesia particularly at Provincial Level, Legislative, Civil Society Organizations, Community Based Organization, universities, media, local representatives and leaders and other stakeholders, and actively engage them in relevant project activities to ensure overall programme cohesiveness and their contribution to the attainment of project’s objectives.

5. Anticipate and report any potential challenges that may impair project implementation and advise the Project Coordinator and Project Manager on best course of action to address or avoid challenges.

6. Assist in the monitoring of project activities by reviewing a variety of records such as progress reports(monthly and six monthly/interim report), Plan of Action, Logical Framework, budgets and financial expenditures and support the implementation of regular “joined reflection” mechanism at all level of INP organization (provincial, district and sub-district level).

7. Collect, compile and maintain information on project activities by reviewing reports and other first-hand sources, summarize reports and contribute to the preparation of progress and end of project reports by providing information for the area of project coverage under his/her responsibility.

8. Provide technical guidance, training and supervision to the Project Assistants and/or Field Project Assistants under his/her area of responsibility in the implementation of project activities at district level to ensure conformity with project objective, plan of activities, budget as well as IOM’s financial, logistic and procurement rules and regulations.

9. In coordination with the Project Coordinator and Project Manager, represent the Police Reform Program or INP in attending meetings at national, provincial or district level as assigned and requested.

10. Provide written and verbal translation including simultaneous translation from English to Indonesia or visa-versa during meetings or official functions as required.

11. Carry out specific administrative operational task for project activities including field visits to project sites where workshops/seminars/trainings are held as necessary.

12. Ensure administration and implementation of the project strategies, adapts processes and procedures focusing on achievement of the full compliance of project activities with IOM rules, regulations, policies and strategies; implementation of the effective internal control in consultation with the direct supervisor and management.

13. Works in close collaboration with the Project Manager, Project Coordinator and projects’ staff in the mission for resolving complex project-related issues and information exchanges.

14. Perform other duties as may be assigned.

IV. COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies

a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes initiative and drives high levels of performance management; e)Plans work, anticipates risks, and sets goals within area of responsibility; f)Displays mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) Effectively coordinates actions with other implementing partners

b) Understands applicability and limitation of technology and seeks to apply it to appropriate work

V. EDUCATION AND EXPERIENCE

a) Indonesian National with good knowledge of, and experience in project implementation and monitoring.

b) University degree from an accredited academic institution, preferably in Social Science, Management, Economics, Political and Human Rights or a combination of relevant training and experience.

c) A minimum of seven years operational/field experience and liaising with governmental and diplomatic authorities as well as with international institutions.

d) Knowledge of the project management cycle.

e) Ability to prepare clear and concise reports in english.

f) Experience in programme implementation, particularly in the field of security sector reform.

g) Excellent communication and negotiation skills. Strong interpersonal and organizational skills. Drive for results and effective resource management skills.

h) Demonstrated track record in working effectively with colleagues from varied cultures and professional backgrounds in order to achieve desired goals.

VI. LANGUAGES

Language: Thorough knowledge of English and Bahasa Indonesia