Administration Officer - Project Implementation Unit Consultant (PIUC) -Provincial Road Improvement and Maintenance (PRIM) Project - National Position

ADMINISTRATION OFFICER

PROJECT IMPLEMENTATION UNIT CONSULTANT (PIUC) – PROVINCIAL ROAD IMPROVEMENT AND MAINTENANCE (PRIM) PROJECT

· Based in Mataram, Lombok

· Six months contract with possibility of extension

· Position open to Indonesian Nationals only

URS is the managing contractor of the Project Implementation Unit Consultant (PIUC) under Provincial Road Improvement and Maintenance (PRIM) Project, an Australian Government funded project. The objective of PIUC is to provide support to the Program Implementation Unit (PIU) in Nusa Tenggara Barat (NTB) in implementing the pilot program, carry out training and institutional strengthening, and provide institutional support to the maintenance works program for Phase 1, including engineering designs and bid documents.

We are seeking expressions of interest from Administration Officers who will assist the Office Manager with coordination of Project Implementation Unit Consultant (PIUC) on Provincial Road Improvement and Maintenance (PRIM) Project for Department of Public Work Bina Marga on the PRIM project in Lombok and Sumbawa.

POSITION DESCRIPTION

Key Duties and Responsibilities:

Under the overall guidance of the Office Manager:

1. Work closely with the Office Manager and URS Project Manager to ensure procedures in the PIUC Operations Manual are followed, particularly in relation to procurement and financial procedures


2. Provide support to the PIUC team consisting of both Indonesian and expatriate personnel


3. Coordinate and arrange PIUC team meetings


4. Assist the Office Manager in organising and administering meetings and workshops as required including the preparation and distribution of supporting documents


5. Logistics – arrange travel and accommodation throughout Indonesia for the PIUC team and prepare associated documentation


6. Complete Expense Reimbursement Forms for the Team Leader, and Payment Request Forms for payment of all invoices for the Office Manager review


7. Assist the Office Manager to maintain schedules for team members


8. Maintain the PIUC assets register and register of allocation of assets to PIUC team


9. Assist the Office Manager to maintain a leave register for all staff


10. Maintain the hardcopy and electronic filing system according to the PIUC Operations Manual.


11. Maintain office stationary supplies and equipment, complying with the Procurement procedures in PIUC Operations Manual


12. Assist the Office Manager to obtain quotes and complete quote evaluations


13. Arrange service calls for office equipment as necessary and manage relations with office suppliers


14. Provide photocopying and faxing support services to PIUC staff within the office as necessary


15. Deputies for Office Manager as required


16. Perform other duties as required

Skill Requirements

Essential

The Administration Officer must have the following skills:

• Relevant administration qualifications and experience in administration


• Ability to schedule and prioritise workloads as required


• Good computer skills, including MS Office and the internet


• Demonstrated experience with finance tasks and logistics


• Demonstrated ability to work productively in a diverse, fast-paced environment


• Fluency in Bahasa Indonesia and English (oral and written)


• Attention to detail

Desirable

· Experience working in cross-cultural settings

· Experience on international development projects or programs

How to apply:

To apply, please visit our website at http://www.ap.urscorp.com/InternationalDevelopment/ProjectRecruitment and enter the job code 700.

Your application will need to include:

· A cover letter and signed CV, including a declaration that the information provided is true and correct.

· Names and contact details of two referees.

Applications close Sunday 9th August

URS is an equal opportunity employer of choice and is committed to child protection. Successful applicants will be required to undertake a police clearance.

Australian Aid—managed by URS on behalf of Indonesia Infrastructure Initiative (IndII)