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Finance Manager

TERMS OF REFERENCE

Finance Manager

Duration

Twelve months full time, starting with a three-month probationary period. The contract can be renewed beyond the initial 12 months.

Location

The position is based in Yayasan Kota Kita’s headquarters in Solo, Central Java and will require limited in-country travel to Yayasan Kota Kita’s provincial office in Bali and other cities.

Background

Yayasan Kota Kita (YKK), or Our City Foundation, is an Indonesian non-governmental organization (NGO) helping people make thoughtful and inclusive decisions about the development of their cities by facilitating citizen participation and collective action. The slogan of YKK is ‘A City for All’; more information can be found at our website .

Best known for our first project, ‘Solo Kota Kita’, a community mapping initiative in Solo initiated when Jokowi was Solo’s mayor, YKK runs activities in 12 Indonesian cities. YKK is planning to design and implement a new financial management system and currently runs a number of simultaneous projects in different cities throughout the country, with the majority of funds coming from international donors.

YKK’s urban governance agenda is to help people make thoughtful and inclusive decisions about the development of their cities by facilitating citizen participation and collective action. YKK does this through working extensively with civil society organizations and local governments, and advocating for cities that are shaped and shared by informed and empowered citizens.

Responsibilities

The Finance Manager will be responsible for the development, implementation and evaluation of the organization’s financial management strategy. He/ she will be expected to communicate clearly in both Bahasa Indonesia and English and support the achievement of YKK’s urban governance reform agenda.

Specific responsibilities of the Finance Manager are as follows:

Main Functions:

The Finance Manager is responsible for the stewardship and strategic management of the organization’s finances. He/ she will be responsible for developing and maintaining transparent, credible and accountable financial reporting mechanism and management scheme. The Finance Manager will coordinate with Yayasan Kota Kita’s Program Managers and be supervised by the Directors.

Specific Tasks include, but are not limited to, the following:

1. Develop, implement and maintain the organization’s financial system (including all procedures and management functions)

2. Prepare the organization’s annual budget

3. Prepare budgets for proposals for potential funding partners in collaboration with Project/Program Officers

4. Prepare financial reports for management purposes and for submission to funding partners

5. Prepare monthly financial reports and bank reconciliation

6. Monitor, manage and report the implementation of the budget across the organization

7. Ensure compliance with internal policies including donors’ requirements and organization policies

8. Assists the audit process and ensure the timely completion of the audit process

9. Secure the monthly cash flow of the organization

Requirements

• Minimum S1 (undergraduate) accounting or management degree

• Good proficiency in English

• Familiar with particular financial / accounting system

• Trusted and have no record of fraudulence (proven with recommendation from previous institution)

• Willing to locate to Solo to work in the organization’s headquarters

Salary and Benefits

Salary and benefits are commensurate with experience and qualifications.